The best data room software is simple to use and doesn’t require an extensive learning curve. This is particularly important for companies and teams with a focus on projects who want to focus their time achieving the goal of a deal transaction, rather than learning the new software. Many providers offer checklists, templates and playbooks that help users organize and work effectively. Some providers offer advanced features such as iDeals Sync, which allows seamless integration with corporate storage systems. Advanced tags, search filters and optical character recognition tools allow users to locate any file within seconds. Other features include automatic indexing, dynamic watermarks which appear on every uploaded document when viewed, printed or downloaded, as well as activity reports, which show who accessed what documents for how long.
The iDeals virtual data room provides various security measures which protect sensitive information, including two-factor authentication, customizable NDAs and bulk user invitation options. It also allows users to remove images or text from documents, and limit document access based on IP addresses and the time.
Q&A reports allow administrators to view and print all questions responses, comments and questions received from experts during the course of a project or deal. They can easily assign answers to experts from other departments and modify the workflow. Data can be exported to Excel to make it easier.