Data Rooms For Due Diligence

Many people think of data rooms as a tool to conduct due diligence when they think of mergers and acquisitions where companies share data with one another in a controlled manner. However due diligence data rooms can also be utilized by lawyers in the process of preparing cases or sharing information with co-counsel and opposing counsel in litigation proceedings. They can also be utilized by investment bankers as a method to securely share information with potential investors or underwriters in capital raising and IPO preparation.

It is essential that all documents and files are uploaded and prepared prior to inviting third parties to join the portal. A time of preparation can be beneficial to organize and upload documents in an organized manner without the pressure of deadlines. After the primary due-diligence process is in place users can set specific permissions for access. They can also suspend or revoke access to files and folders at any time.

The folder structure of a due diligence dataroom should be logically organized, with a name that is concise and clear for each document or file. A well organised folder structure will make it easier for users to locate the information they are seeking. It’s also helpful to include a search function for quick access to documents. Certain VDR providers, such as FirmRoom, provide pre-made templates for diligence folders which can be uploaded to create an automatic and user-friendly directory.