Every day brings news of a new data breach that could destroy a company financially, ruin the trust clients, patients or customers have in a brand and create legal nightmares. All of this happens because cybercriminals discover sensitive information whether it is on paper or in digital form stored in documents (both physical and electronic) companies manage and utilize.
Secure document management is not just a good thing, but an absolute necessity. Secure document management ensures that data is protected from unauthorized access and attack. It helps companies meet important regulations for compliance such as HIPAA, GDPR, FINRA and SEC.
Document encryption, digital rights watermarking, and a well-defined control of access are the primary types of secure documents management. These features allow you to restrict access to a document to just those who need it to do their work and stop the copying, editing or browse around these guys printing.
Document security is the restriction of the number of times that a document can be downloaded, printed or saved on a different computer. This makes it impossible for cybercriminals to “rip” your information and put it on their own. It could also help to reduce the chance of a corrupted document which is a frequent issue that occurs when a user inadvertently or maliciously alters sections of the file.
Secure document management solutions can aid businesses in saving time, money and energy by removing manual processes that could cause mistakes, and helping them improve client communication and build more trusting relationships. These tools are essential to the success of every business.
