VDR portals are secure databases that are linked to the internet, store documents and data files related to legal transactions and procedures. They allow protected access using a secure user ID and offer a variety of features that are designed to reduce the cost of supervision and minimize risks associated with human errors. They are often employed by lawyers during the due diligence process of mergers and acquisitions.
One of the main features the VDR should include is an advanced search feature that searches through documents, folders and files for specific keywords, and displays a small snippet of the document before it is opened. It should also come with the ability to allow users ask questions and receive answers from experts, as well as an integrated document viewer that permits users to scroll through many documents simultaneously. It should also be mobile friendly and support multiple devices. No additional plugins are required to run on iOS, Android, or Blackberry devices.
The top VDR portals offer tracking at the page level that displays who has viewed what and when. They additionally come with tagging functions that make it easier to arrange docs and include redaction and fence get features that blacks away parts of information to ensure personally-identifiable info stays private and prevents screenshotting. These functions are particularly beneficial for investment banking processes, like IPOs and capital-raising, which usually require large volumes of documents to be made available.
A great VDR must also have an intuitive interface and secure storage of documents and reporting on compliance. It should also be able integrate with existing workflows and include a flexible API. It should also have the ability to sign in with one click that makes it easy for corporate employees to access the VDR without the need to create their own logins. It should also be backed up by a reliable customer support team, which is available 24/7 for any technical problems.
